How Do I Share a Canva Folder With a Non Team Member?

How Do I Share a Canva Folder With a Non Team Member? A Step-by-Step Guide

Collaborating on design projects is easier than ever with Canva’s intuitive features. One of the most useful tools is the ability to share folders with others, even if they’re not part of your team. Whether you’re working with clients, freelancers, or external collaborators, sharing Canva folders ensures seamless teamwork. In this guide, we’ll walk you through how to share a Canva folder with a non-team member, along with tips to troubleshoot common issues.

Read More: How to Create Canva Instagram Story Icons

---

Why Sharing Canva Folders with Non-Team Members is a Game-Changer

Canva folders are a fantastic way to organize your designs, whether it’s for specific projects, clients, or teams. But what happens when you need to collaborate with someone outside your team? Sharing folders with non-team members can:

• Streamline collaboration: Clients or freelancers can view, edit, and comment on designs without joining your team.
• Save time: No need to manually send individual design files back and forth.
• Maintain control: You can set permissions to ensure the right level of access.

Now, let’s dive into the step-by-step process of sharing a Canva folder with non-team members.

Read More: How to Search Free Elements in Canva

---

How Do I Share a Canva Folder With a Non Team Member?

Sharing a Canva folder with someone outside your team is simple and straightforward. Follow these steps to get started:

Step 1: Log in to Your Canva Account

• Open Canva and log in to your account.
• Navigate to the Folders tab on the homepage side panel.

Step 2: Select the Folder You Want to Share

• Hover your cursor over the folder you’d like to share.
• Click the More icon (three dots) next to the folder name.

Step 3: Generate a Shareable Link

• From the dropdown menu, select Share.
• Click the Get Shareable Link button.
• Copy the link provided.

Step 4: Set Permissions

Before sharing the link, decide the level of access you want to grant:

• Can view: The recipient can only view the designs.
• Can edit: The recipient can view and edit the designs.
• Can edit and share: The recipient can edit, share, and collaborate on the designs.
• Adjust the permissions by clicking the Change link next to the access level.

Step 5: Share the Link

• Send the link via email, messaging apps, or any platform you prefer.
• The recipient can access the folder by clicking the link, even if they don’t have a Canva account.

Read More: How to Invite Team Members in Canva

---

How to Control Access to a Shared Canva Folder

When sharing a Canva folder with non-team members, it’s important to control their level of access. Here’s how you can manage permissions:

After Sharing:

1. Go back to the Share settings for the folder.
2. Click the Change link next to the access level.
3. Update the permissions as needed.

Revoke Access:

If you no longer want someone to access the folder, click the X next to their email address in the sharing settings.

Update the Link:

If you suspect the link has been shared with unintended recipients, generate a new shareable link and update your collaborators.

Read More: How to Add Bleed in Canva

---

Troubleshooting Common Issues

While sharing Canva folders is generally hassle-free, you might encounter a few hiccups. Here’s how to resolve them:

Issue 1: The Recipient Can’t Access the Folder

Solution:

• Ensure the link is correct and hasn’t expired.
• Ask the recipient to check their spam folder for the invitation email.
• If the issue persists, generate a new shareable link.

Issue 2: The Recipient Can’t Edit the Designs

Solution:

• Double-check the permissions you’ve set. Make sure they’re set to Can edit or Can edit and share.
• Ask the recipient to log in to their Canva account (if they have one) or create a free account.

Issue 3: The Recipient Can’t Share the Folder

Solution:

• Verify that the permissions include Can edit and share.
• If the problem continues, reshare the folder with updated permissions.

Read More: How to Upload a PDF to Canva

---

Pro Tips for Sharing Canva Folders

1. Organize Your Folders:

Create separate folders for different projects or clients to keep your designs organized.

2. Use Clear Naming Conventions:

Name your folders and designs clearly to avoid confusion.

3. Communicate Permissions:

Let your collaborators know what level of access they have to avoid misunderstandings.

4. Regularly Review Shared Folders:

Periodically check your shared folders to ensure only the right people have access.

Read More: Canva User Roles and Permissions

---

Conclusion

Sharing Canva folders with non-team members is a powerful way to collaborate on design projects. By following the steps outlined in this guide, you can easily share folders, set permissions, and troubleshoot any issues that arise. Whether you’re working with clients, freelancers, or external partners, Canva makes collaboration seamless and efficient.

If you found this guide helpful, don’t forget to join our WhatsApp and Telegram channels for more tips, tricks, and advice on mastering Canva and other design tools. Happy designing!

Read More: How to Create an Animated Background in Zoom Using Canva